Instructions for Authors

Scope and Instructions

Preprints accepts articles from all fields of science and technology given that the preprint is scientifically sound and can be considered part of academic literature, and the preprint does not contravene any of Preprints’ policies.

Articles that do not meet these criteria will not be posted. Examples of articles that will not be posted include those that do not cite other academic works, highly controversial points of view that do not present a balanced argument, articles where authorship cannot be easily verified (we strongly recommend the use of institutional/university email addresses), and articles previously published in a peer-reviewed journal. Decisions taken by the Preprints editorial office are final.

Preprints and Publishing in Peer Reviewed Journals

The majority of journals support archival of working papers (preprints) on a public server in advance of peer-review and formal publication. We encourage authors to visit the Sherpa database before uploading to Preprints, and check the preprint acceptance policy by journal or by publisher. Note: only “Green" or “Yellow” journals/publishers in the Sherpa database allow authors to archive preprints in advance of publication.

Preprints currently does not post articles that have already been published in a peer-reviewed journal (post-prints).

How to Submit

Click the “Submit preprint” button on the upper right corner of the website to submit your manuscript. Before doing so, please ensure that:

  • The work was carried out by the authors and does not infringe any copyright(s).
  • Submissions to Preprints should not have been published in, or have been accepted for publication by, a peer-reviewed journal before. However, posting a preprint on Preprints will not hinder publication of the article in a peer-reviewed journal at a later point.
  • All authors are familiar with the content of the paper and have approved submission.
  • All relevant data has also been submitted for others to replicate your study. Please see our data preparation guidelines for more details.
  • Your manuscript should include full author information, a conflict of interest statement, and details of funding or grant information.
  • All authors understand Preprints’ policies and process.
  • When submitting an improved version of an existing preprint, please use the "Submit follow-up version" function in "My Articles" dashboard. Please note that each new version should contain significant improvements from its previous version.

Corresponding Author’s Roles and Responsibilities

  • Inform all co-authors of the submission to Preprints (note: each co-author will receive a confirmation email upon submission).
  • Manage correspondence between Preprints and co-authors, keeping the full co-author group informed throughout the submission, announcement, and update process.
  • Ensure that all co-authors understand Preprints’ policies (including such items as publication ethics, data and supplementary material deposition, copyright, licenses).
  • Take full responsibility for answering questions/comments regarding the announced preprint, as well as providing data or materials requested. Preprints shall not be held responsible for interactions between authors and audiences.

Preprint General Formatting Guidelines

If you use your own format, the first page of your manuscript must contain: title, author list, corresponding author contact details, and affiliations for all authors.

To ensure readability and clarity, we recommend the following:

  • Provide a graphical abstract to display on the website alongside the textual abstract. The graphic should be provided as a JPG, PNG or GIF file.
  • We encourage supplementary materials and original research data to be made openly available either by depositing into data repositories or by publishing the data and files as “Supplementary Materials”. Large datasets and files should be deposited in specialized data repositories. Small datasets up to 50 MB, including spreadsheets, images, video sequences, conference slides, and software source code, can be uploaded as “Supplementary Files” during the manuscript submission process. To ensure future accessibility, we recommend that authors avoid proprietary formats.
  • Your manuscript should not contain any information relating to journals to which an article was formerly submitted, e.g., the journal name or logo.

Track My Submission

You can manage all of your articles in your user profile dashboard. There are five submission statuses: Incomplete, Pending Approval, Online, Withdrawn and Rejected.

Incomplete: Your submission is in process when it is in this status, but not yet submitted. It may still be edited up until the submission. At this point the preprint will not be publicly available. Submissions left incomplete for 14 consecutive days will be deleted from Preprints. Any update to your submission will prevent it from being automatically removed and reset the expiration period.

Pending approval: Your submission is undergoing the internal editorial check. This will take less than 24 hours. Most cases do not require further input from the submitter and will be dealt with in due course.

Online: Your submission has passed the editorial check and is now online, and open for public peer-review. You can submit a follow-up version of an already online article by clicking "Submit follow-up version". The follow-up article will be "v2" of the original article.

Withdrawn: Your withdrawn submissions.

Rejected: Submissions that were rejected by Preprints editorial office.

Withdrawal of Preprints

Articles may be edited or deleted up until the time that they are submitted and announced. From that time on, articles will only be removed at the discretion of Preprints editors and the advisory board and for the following reasons:

  • misconduct by authors, including plagiarism and data fabrication
  • serious scientific errors that cannot be corrected by updating the paper
  • where leaving a paper online would constitute an illegal act, including copyright violation

This list is not intended to be comprehensive and we reserve the right to remove preprints without notice. Note that preprints can be updated by authors at any point and we do not consider rejection from a journal sufficient grounds for removal.

Link Your ORCID iD with Your Preprints Account

ORCID iDs are standard, persistent identifiers for authors. We encourage all authors to link their ORCID with their Preprints account during submission process.

Contact

For inquiries regarding submission, announced papers, legal issues, the advisory board, or any inquiry regarding the general operation of Preprints, please contact info@preprints.org.